DESIGN AND IMPLEMENTATION OF A COMPUTERISED HUMAN RESOURCE INFORMATION SYSTEM
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TABLE OF CONTENT
Title page i
Table of contents vii
1.1 Statement of the problem 4
1.2 Objectives of the study 4
1.3 Scope of the study 5
1.4 Limitation of the study 5
1.5 Significance of the study 6
1.6 Assumption of the study 6
1.7 Definition of terms. 7
LITERATURE REVIEW 10
3.1 Description and analysis of the existing system 17
3.2 Fact finding method 19
3.3 Organization structure 20
3.4 Input / output and processing analysis 21
3.5 Information flowchart 23
3.6 Problem of existing system 25
3.7 Justification of the new system 25
4.0 Design of the new system. 27
4.1 Input / output specification and design 28
4.2 System flowchart 32
4.3 Procedure chart 33
4.4 System requirement 34
5.0 Implementation 37
5.1 Program design 39
5.2 Pseudo Code 45
6.0 Documentation 47
7.0 Recommendation and conclusion 49
7.1 Conclusion 50
Human resources management at least in a primitive form has existed since the drawn of group of effort. Certain human resources functions even though information nature was performed wherever people come together for a common purpose.
The contemporary area of human resources management begins in the late (1920’s) it was characterized by an increase concern for human element in management. During the course of this century, however, the process of managing people has become more formalized and specialized and also a growing body of knowledge has been accumulated by practitioners and scholars.
The human resources management (HRM) is a relatively modern label for the ranges of themes and practices involved in managing people.
In organization “people” (Workers) are critical factors in its well-being. Since every organization is made up of people, hiring and maintaining good and qualified people critical to the effectiveness or success of organization. For the fact that every organization is human oriented, a factor without which the organization is reduced to nothing, the process of acquiring human services, developing skills, motivating them and ensuring their loyalty in the organization are vital instrument for achieving organization objectives be it public or private sector.
Human resources is simply defined as the supply of required staff of people with various qualitative skills which when applied, organizational or institutional objectives will be achieved. The globalization process today dictates a need for continuous improvement in productivity and quantity necessary for an effective use of new technologies on organization that would like to survive these challenges of the present and future time anticipate its system reviews and change.
Today things are changing very fast the world has become so much unpredictable and uncertain especially in areas of rapid and radical technological development which focus more on computerization.
This goal could only be achieved by organization engaging in proper utilization of its human resource elements. Manages the implementation and delivery of human resources services and operations agency-wide; implements human resources policies and operating procedures in a consistent manner throughout the agency. Employ technology to improve the efficiency and effectiveness of operations, including electronic recruitment and staffing systems. This lad to this research and project work “Design and implementation system” using the Emenite Limited (EL) Enugu as a case study of stream line the conduct of company operation with the global demand of present the technological development. Emenite limited has been a member of the Belgium group Etex started operation in 1963 under the name ‘Turners & Sbetos cement company Nigeria Limited and later change to turners building products (Emene) Limited. Due to dividing fortunes of the company, in March 24, 1998, turners and Newall Ltd diverted its interest in the company and transferred 51% of its shareholding to Eteroutreme societe Anonyme of Belgium (now Etex group S.A) and balance went to Eastern Zones that change the name to Emenite Limited.
In the course of the work Emenite Limited (EL) the computer is used to compute the flow of data, production, quality control, and data processing. This production appointment will properly kept and access information, retrieval of information, storage easy and simply to generate helps to make more reports available to the management and better handling of production, appropriate quality control, personnel data and information flow in other departments.
1.1 STATEMENT OF PROBLEM
The non-satisfaction of customers demand when needed (inadequate production); the time wastage in delivery of goods; the improvement on adequate payment of workers.
1.2 OBJECTIVES OF THE STUDY
The effectiveness of an organization firm or system is determined by its ability to allow certain goals maintain itself internally and adopt to it environment. The main of this project is to improve in production and data flow during delivery within Emenite organization using a more feasible alternative that will eliminate some of the problems in the existing system. The set objectives of the project can be summarized as follows:
- Improvement in production
- To avoid unnecessary delay in time delivery.
- To improve on adequate payment of workers.
1.3 SCOPE OF STUDY
The project will cover only the area of Human Resource Management of Emenite Limited, Enugu. After the analysis of the procedure in the present system some areas need improvement while some demand conversion that will be best handled by a computer method. The areas of the automation are area of production, appropriate time delivery of goods and
1.4 LIMITATION OF STUDY
Things that will be the constraints in carrying out the work
a. Non-availability of fund/finance: Limited production made the researcher to base his work in Emenite Limited Enugu as the case study.
b. Time: The time to travel outside the school premise made the researcher to face some task. Also the time frame stipulated for completion and sub-mission of work also posed a constraint.
c. Privacy of data: To issue data to me was very tough because of revealing their secret also posed a constraint.
1.5 SIGNIFICANT OF THE STUDY
The improvement of the organization firm or system goal
- Towards zero inventory in production
- Towards bags of one (of) in term of production to satisfied their customer when demand is needed.
- Improve in production.
- Improve on adequate payment of workers.
1.6 ASSUMPTION OF THE STUDY
The assumption that all information being given to me is true and will aid the organization or management to achieve efficiency and effectiveness in operation and production of the organization.
The outcome of the project will led to efficiency and effectiveness of the management in terms of production and appropriate delivery on time in the organization.
1.7 DEFINITION OF TERMS
INPUT – is used to feed data to the computer for processing.
OUTPUT – are hardware that produce the result of the data processed by the computer.
HTML – Hypertext make up language.
CONTROL SYSTEM – This unit contains the maintenance of the computer.
Management:- has to do with organization operation and control of responsible elements that is required to improve the performance of an organization.
Information:- is data that have been collected and manipulated into a meaningful form.
Billing Address:- this is where the layer of a particular goods enters the address where the goods is to be delivered.
CITY:- This is the column where the customer enter the state and area he/she currently staying.
STATE/PROVNCE:- This is the column where the customer enters the state and area he/she currently resides.
POSTAL CODE:- This is the column where the customer enter the code of the area he/she currently resides.
COUNTRY:- This is the column where the customer enter the country name where he/she reside.
FIRST NAME:- This is the column where the customer enter his/her name.
LAST NAME:- This is where the customer enters his/her surname. Human resources
COMPANY:- This is where the customer enter his/her company name if any. Human resources
PHONE NUMBER:- This is the column where the customer enters the number they can used to contact him/her.
FAX NUMBER: This is the column where the customer enters a number where they can be able to send document him/her.
NOTE:- This is the column where the customer will describe how he/she wants the goods to look like. Human resources